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HR - Dependants

    The Employee Dependants option included in the Human Resources Module allows you to keep records of all employee dependants.

    View Employee Dependants


    To view the Employee Dependants list, proceed as follows:

    1. Select the Dependants option from the Query or Edit / Human Resources dropdown menu. The Browse Dependants window will be displayed.

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      The options available from this window are:
    1. View options. The options are used to select the order in which the employee dependant records are to be viewed.
    2. Employee Dependants List. This is a list of employees and provides the following information for each employee listed:
    1. Employee. This is the employee’s personal employment number and name.
    2. Name. This is the name of the dependant.
    3. Date of Birth. This is the dependant’s date of birth.
    4. Age. This is the dependant’s age.
    5. Relationship. This is the relationship between the employee and the dependant.
    6. Sex. The sex of the dependant.
    1. Send To button. Used to send the current window’s information to a printer, a file or as e-mail.
    2. Add button. This button is used to add a new employee dependant record to the list.
    3. Change button. This button is used to change the details of an existing dependant record.
    4. Remove button. Used to remove an existing dependant record from the list.
    5. Close button. Will close the window. 

    View an Employee’s Dependants Record


    To view the Dependants record for an employee, proceed as follows:

    1. When the Browse Employees window is displayed, select and highlight the employee whose dependants records are to be viewed and then click on the Dependants link on the left of the window. The Browse Dependants window will be displayed.

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      The options available from this window are:
    1. Employee. The employee’s number and name of the selected employee are displayed.
    2. Employee Dependants List. This is a list of the employee’s dependants and provides the following information:
    1. Name. This is the name of the dependant.
    2. Date of Birth. This is the dependant’s date of birth.
    3. Age. This is the dependant’s age.
    4. Relationship. This is the relationship between the employee and the dependant.
    5. Sex. The sex of the dependant.
    1. Send To button. Used to send the current window’s information to a printer, a file or as e-mail.
    2. Add button. This button is used to add a new dependant record for the selected employee.
    3. Change button. This button is used to change the details of an existing dependant’s record for the selected employee.
    4. Remove button. Used to remove an existing dependants record from the list for the selected employee.
    5. Close button. Will close the window.

    Add an Employee’s Dependant


    To add a new employee’s dependant, proceed as follows:

    1. When the Browse Dependants window is displayed, select the Add button. The Adding a Dependants Record window will be displayed.

      3.JPG
       
    2. Use the Employee select button and select the employee whose dependant is to be added to the list.
    3. Use the Date of Birth select button and select the dependant’s date of birth.
    4. In the Name text box, type in the name of the dependant and in the Relationship text box, the relationship between the employee and the dependant.
    5. The Phone and Email text boxes can be used to capture any contact information.
    6. Use the Sex select option buttons to identify the sex of the dependant.
    7. If set up in the Configuration Module, enter information on the dependant in the additional fields.
    8. Select the Ok button to save the Dependants record and to add it to the list.

    Change an Employee Dependants Record


    To change an employee’s dependant record, proceed as follows:

    1. When the Browse Dependants window is displayed, select the employee dependant record that is to be changed and then click on the Change button. The Changing a Dependants Record window will be displayed.
    2. Make the necessary changes as required and then select the Ok button to save these changes.

    Remove an Employee Dependants Record


    To remove an employee’s dependant record, proceed as follows:

    1. When the Browse Dependants window is displayed, select and highlight the employee’s dependant record that is to be removed and then click on the Remove button.
    2. When the delete confirmation window is displayed, select the Yes button to remove the record from the list.

     

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    Page last modified 09:52, 11 Jul 2014 by Admin CS Time/TNA Documents > User Module > Human Resources > HR - Dependants

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