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Overtime Authorisation

    When overtime authorisation has been setup any overtime worked will be allocated to the holding categories.  The time in these categories then needs to be authorised before it will be exported to payroll.

    Overtime authorisation records can be added for time already worked or for hours still to be worked.

    In the web interface overtime authorisation can only be done by supervisors and only when viewing daily or payroll hours.



    Quick Authorise

    You can quickly authorise all the overtime worked on a day (when using daily overtime authorisation) or in a payroll period (when using payroll overtime authorisation) by selecting the record and then clicking on the authorise button .  All the time in the holding categories will then be moved into the authorised overtime categories after a few seconds.




    When doing a quick authorise an authorisation record will be created which you can change or remove if necessary.

    Managing Authorisation Records

    Viewing Authorisation Records

    Overtime authorisation records for an employee can be viewed from the Daily Hours (when using daily overtime authorisation) or Payroll Hours (when using payroll hours authorisation) pages.

    Click on a daily or payroll hours record for the employee you want to view the authorisation records for and then click on the Overtime button. The Browse Employee Overtime Authorisations window will open.




    Adding an Authorisation Record

    If you are not using quick authorisation, you can add an authorisation record from the Browse Overtime Authorisations windows.  The procedure is the same for authorising daily and payroll overtime.

    1. Open the Browse Overtime Authorisations window as described in the section above.
    2. Click on the Insert button. The Update Overtime Authorisation window will open. In this example we are adding a record from the Browse Daily Hours Overtime Authorisations window.

    3. Select or enter the date the overtime was worked on.  If hours exist in the holding category it will be displayed in the Employee Worked field. Please note: if an hours record does not exist due to a processing error or because the selected date is a future date, the hours in the Employee Worked section will be zero.
    4. Enter the authorised overtime hours in the Authorise section.
    5. Click on Save to save the record.

    Changing or Removing an Authorisation Record

    Open a Browse Overtime Authorisations window as described in the Viewing Records section above. Select the record you wish to change or remove and click on the Change button.

    To remove the record, click on the Delete button. A removed record will be indicated by a and will be ignored by the processor. You can re-activate a removed record by changing and then saving it.

    If  changing a record, change the hours in the Authorise section and click on Save to save your changes.




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    Page last modified 13:51, 23 Nov 2011 by Careen CS Time/TNA Documents > Web Interface > Using the CS Time Web Interface > Overtime Authorisation


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